Start with an accurate equipment survey
Provide loaded dimensions, machine weight, center of gravity, lifting and tie-down points, disassembly requirements and any components that must travel separately. Verify whether the seller's published weight includes accessories and working fluids.
Choose a practical mode of transport
Depending on size and weight, options may include a standard container, open-top container, flat rack or breakbulk shipping. Handling feasibility and port capabilities can matter more than the theoretical container dimensions.
Prepare for sea travel
Typical preparation considerations include securing sliding components, draining or managing fluids, protection of control cabinets, corrosion prevention, robust blocking and bracing, and documentation of condition before sealing the shipment. Packing must be engineered for the actual machine.
Make the quote complete
Check separately: seller loading, crane, dismantling, local trucking, container loading, export declaration, port charges, freight, insurance, import duties, destination port fees and final unloading. Ask whose responsibility each step is under the agreed terms.
Check machine import restrictions
Importing used machinery may trigger restrictions related to age, safety guarding, electrical compliance, emissions, local conformity processes or documentation. Requirements vary by country and machine type; do not assume customs clearance solely from an HS code.
Document the transaction
Agree an accurate commercial invoice, packing list, photographs, serial number, test report, contractual condition and Incoterms® 2020 delivery point. Keep copies of shipping instructions and inspection acceptance.